Four Steps to Writing a Meeting Reminder

Chris Daniels reports:

"Write an effective meeting reminder to make sure that everyone arrives at your meeting at the right location and time. E-mail will be your main method for sending a meeting reminder[;] however, you may also print a reminder in the same format to post in a high[-]visibility location...Choose a succinct and informative title for the meeting reminder. Indicate whether the meeting has a changed time or location...Open your reminder with a summary of the meeting goals and who is required to attend. The first sentence might read, 'Group C members involved in account management need to attend today's status meeting to discuss customer feedback,' or, 'All department heads need to attend Monday's meeting to analyze last quarter's revenue figures.'...State the location, date and time of the meeting. Set this aside in a list on separate lines for higher visibility...Close the reminder by stating details of the meeting such as agendas, speaker names, minutes from previous meetings or anything else that readers may need to do to prepare for the meeting."