The Houston Chronicle reports:
"Administrative assistants provide organizational and clerical support to staff members. If a former administrative assistant asks you for a recommendation letter for a[n] administrative assistant role, you must determine whether you're qualified to write it. You should write the letter only if you can speak positively and credibly about the requester's work ethic...Start by saying that you're happy to recommend the requester for employment at the reader's company...Then state your relationship to the candidate, how long you worked with her and some positive traits that led you to hire her...Depending on how well you know the requester, the body of the reference letter for the office assistant may have up to three paragraphs. Use descriptive adjectives to define the assistant's personal characteristics and then say how her work ethics positively impacted you or the company...Before you end the recommendation letter for an executive secretary, mention the candidate's accomplishments or objectives...Sign off with 'Sincerely,' followed by your name and job title. If your job has a specific format for writing recommendation letters or employment references, follow it. For legal reasons, it might only allow you to give verifiable data, such as employment length, job title and final wages...If you can write your own letter, ask the requester if she wants you to include any specifics. Depending on the position, she might want you to highlight certain administrative tasks...Keep the letter factual and proofread it for errors. If you can't provide a positive recommendation or if you're not qualified to write it, let the requester know."
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