Angelique de la Morreaux reports:
"Writing a record of investigation for the workplace can assist you in future litigation. Not only does it provide a [timeline] of the events but it can [also] provide the names and statements of witnesses as well as the parties to the investigation. It also provides detailed information of the steps you took in the investigation. As this information may be necessary to prove the truth from witnesses in the case, organize the file with the original signatures in a safe place for future use...Speak to the complaining party. Get as much detail as you can regarding the incident, including the person's full legal name and address. Request names of witnesses, dates and injured body parts, if any. Prepare the statement and ask the party to review, sign and date it...Talk to the witnesses. Find out if a family or relationship connection exists between the witness and [the] complaining party. Request the particulars regarding the incident including specifics as to what the witness saw. Prepare the statement and have the witness...review, sign and date it...Follow the steps outlined in the HR manual for employee misconduct. Schedule an interview with the 'defending' employee and a member of the HR department and the union rep for a represented employee. Discuss the complaints about the employee's conduct or the problems the employee is causing in the workplace. Prepare an initial warning for signature by all...Examine the scene; if an on-the-job or customer injury, do this right after notification of the injury. Touch the ground to determine if it is wet, sticky or slippery. Look at the machine for a malfunction or the shel[f] for breakage or falling items. Check lighting of the area for sufficient viewing to walk. Write down your observations and take photographs of the area...Write up the investigative report. Begin with the names, date(s) and location of the incident. Assign all statements numbers that are to be included as exhibits in the report. Keep these numbers the same for each party. Delineate the steps taken for the investigation and the corrective action taken, if applicable...Be as detailed about the incident as possible."
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