Lisa McQuerrey reports:
“If your superior reprimands you for any reason, chances are an account of the reprimand will be put in writing and a copy of the document placed in your employment file. If you object to any portion of the reprimand or disagree with its contents, ask your supervisor or human resources representative for the opportunity to counter the reprimand with your own written version of events…When writing a response to a reprimand, it can be tempting to go into a litany of complaints you have against your boss. However, to be effective, stick to the specific case at hand and describe only the reprimand you’re replying to…Support your objection to your reprimand by including evidence that bolsters your position…Wrap up your objection by summarizing the issue and stating how you would like future resolution to unfold…If you’re being blamed for an issue outside of your control, there’s more at stake than a letter of reprimand in your employment file. Follow your human resources department’s dispute mediation practices for addressing underlying performance and responsibility issues with your supervisor. Try to work out an equitable solution. Ignoring the problem risks the miscommunication continuing and leading to internal discord.”
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